Differentiating tasks by size with descriptions
| Size of task (estimated time) | Description | Examples |
|---|---|---|
| Large (>1 h) | ▸ Require maximal concentration and uninterrupted time ▸ Schedule task during most alert and productive time | ▸ Grant application or manuscript writing ▸ Performing bench or clinical research ▸ Curriculum development ▸ Proposal for new clinical activity |
| Medium (30–60 min) | ▸ Require concentration ▸ Ideally, should be alert and productive | ▸ Clinical documentation (EMR) ▸ Reviewing and editing section of manuscript ▸ Preparing slides for presentation |
| Small (5–10 min) | ▸ Require minimal or brief concentration ▸ Schedule during less alert portions of the day or week ▸ Use as a transition between large or medium-sized tasks (create a ‘mental break’) | ▸ Returning non-urgent phone calls ▸ Signing discharge summaries ▸ Editing letters of recommendation |
| Very small (<5 min) | ▸ Require little concentration ▸ Useful as ‘fill’ time while waiting for meeting to begin or on hold on the telephone | ▸ Responding to electronic messages ▸ Opening and sorting paper mail ▸ Routine paperwork ▸ Clinical billing |
EMR, electronic medical record.